IELTS Letter Band 8 Sample 6

Semi-formal Letter on Leaving the Job


You have decided to leave your current employment with ABC Casual Services. Write a letter to your employer’s manager, Jill Kodak.   Include the following in your letter:
  • Explain why you are writing
  • Explain why you have decided to leave the company
  • Tell your employer what you plan to do after leaving your present employment


Vocabulary Bank

  • I am writing this letter in regard to
  • terminate
  • contract
  • organisation
  • the employment contract
  • provides
  • notice
  • decision
  • been offered
  • career
  • opportunities
  • guidance
  • I would like to thank you


Dear Ms Kodak,

I am writing this letter with regret, in regard to my need to terminate my contract with your organisation as a Service Agent. The employment contract provides for a requirement of two weeks’ notice and I therefore wish my last day of employment to be on 25th of May 2015.

I would very much like to explain my reason for leaving, as I have been very happy here. The decision was made for personal reasons, with my family and I moving to Singapore.  My husband has recently been offered a managerial position there and this is a major step for his career.  Leaving this really happy organisation is a great loss for me as I have learnt a great deal, was made to feel part of the company’s future, and was given opportunities to grow.

Given my hope was to take more responsibility here, and given you have a branch office in Singapore, perhaps you could help me approach our office there.  I would certainly appreciate your guidance.

Finally, I would like to thank you for the help provided during the period of my employment.

Yours sincerely,

Jennifer fernandos